Microsoft Modern Workplace:
An Adaptive Secure Solution

Unlock the full potential of your organization with Microsoft Modern Workplace, a comprehensive suite of productivity and collaboration tools designed to revolutionize how your company works. As a trusted Microsoft Solution Partner, Avantiico is here to guide you through the journey of implementing and maximizing the benefits of Modern Workplace for your organization.

Solution Areas

What is Modern Workplace?

Microsoft Modern Workplace definition:

Microsoft’s Modern Workplace encompasses a suite of purpose-built cloud-based products meticulously crafted to elevate employee productivity and enhance overall satisfaction. By facilitating seamless communication, bolstering device security and compliance measures, and fostering a culture of collaboration within the organization, Microsoft’s Modern Workplace empowers teams to achieve their full potential. The following applications are included in the Modern Workplace product suite:

Enterprise Mobility + Security: A suite of security and management tools that help businesses protect their data and devices.
Microsoft Teams: A cloud-based collaboration platform that allows teams to chat, meet, and share files.
Microsoft Viva: A suite of employee experience tools that help businesses improve employee engagement, well-being, and productivity.
Microsoft 365 Lighthouse: A new management portal that helps businesses track the health and performance of their Microsoft 365 deployments.

What is Included in Microsoft Modern Workplace?

Microsoft’s Modern Workplace comprises an all-encompassing assortment of tools and services meticulously crafted to increase productivity, foster collaboration, and streamline communication within organizations. At its core, Microsoft Modern Workplace incorporates essential components that empower businesses to thrive, including:

Microsoft Office 365

Office 365 is a cloud-based productivity suite that provides access to popular applications such as Outlook, Word, PowerPoint, and Excel, as well as the dynamic collaboration platform Microsoft Teams.

Microsoft Windows 10

Windows 10 is a secure, productive, and collaborative operating system that seamlessly integrates with Microsoft 365. It includes features such as Cortana, your personal digital assistant that helps you stay organized, manage your schedule, and find information quickly. Windows Hello provides advanced biometric authentication, offering a secure and convenient way to sign in to your devices. Additionally, the Microsoft Store serves as a digital marketplace where you can discover and download a wide range of apps, games, and entertainment.

Microsoft 365 Teams Voice

Microsoft’s telephony solution serves as their response to Voice over Internet Protocol (VoIP), providing seamless integration between Teams and your existing phone line system. With this solution, you can fully integrate Teams with your organization’s telephony infrastructure, enabling unified communication and enhancing productivity.

Enterprise Mobility & Security

Enterprise Mobility and Security (EMS) offers two distinct levels, namely E3 and E5, delivering robust security solutions tailored to meet the needs of companies embracing remote work. With these comprehensive security systems, organizations can confidently ensure a secure and productive remote work environment, safeguarding critical assets and mitigating potential risks.

Microsoft Viva

Microsoft Viva is a comprehensive suite of employee experience tools designed to enhance engagement, well-being, and productivity. It includes powerful features such as Insights, which provides data-driven analytics and insights on employee sentiment, work patterns, and collaboration trends. Topics offer curated knowledge and resources, enabling employees to access information and expertise easily. Furthermore, the Learning module provides personalized learning experiences to foster continuous development and upskilling within the organization.

SharePoint + OneDrive for Business

SharePoint and OneDrive for Business serve as the cornerstone file storage systems that facilitate seamless remote work capabilities, playing a vital role in establishing a modern workplace. These platforms empower individuals to work from any location, enabling remote and hybrid work models with ease. By providing secure and accessible file storage, SharePoint and OneDrive for Business contribute to fostering collaboration, enhancing productivity, and promoting flexible work arrangements.

Microsoft Azure

Azure, an industry-leading data storage system, empowers businesses with comprehensive cloud storage solutions that cater to the evolving needs of modern enterprises. At its core, Azure provides a secure and scalable infrastructure for storing and managing vast amounts of data in the cloud. It offers a diverse range of storage options, including Blob Storage, File Storage, and Azure Disk Storage, enabling businesses to choose the most suitable storage type based on their specific requirements. This flexibility allows for efficient data management, seamless scalability, and cost optimization.

Microsoft 365 Lighthouse

Lighthouse is an advanced management portal that empowers businesses to track and optimize their Microsoft 365 deployments. It offers a range of features to enhance management efficiency, including real-time alerts for proactive issue resolution, comprehensive reports, and analytics for visibility into the health, usage, and performance of Microsoft 365 services, and actionable recommendations and best practices to optimize configuration, security, and compliance.

Microsoft Modern Workplace:
Eliminate Common Workplace Problems

Tired of grappling with familiar workplace challenges that hinder productivity and frustrate your workforce? Look no further than the Microsoft Modern Workplace – your ultimate solution to eliminate these issues once and for all.

Imagine a workplace where communication flows seamlessly, systems are efficient, and data is accessible and integrated. With Microsoft Modern Workplace, you can transform your organization into a secure and highly productive environment. Say goodbye to common workplace problems and embrace a new era of collaboration and success

Here are some scenarios that may sound all too familiar:

Poor Communication Within and Across Departments

Miscommunication and lack of collaboration can hinder progress and lead to inefficiencies. With the Microsoft Modern Workplace, you can empower your teams to communicate effortlessly using tools like Microsoft Teams, where chat, video calls, and file sharing come together seamlessly. Bridge the gaps and foster effective collaboration within and across departments, enabling your workforce to thrive.

Inefficient Systems That Slow Down Employees or Force Errors

Outdated and cumbersome systems can significantly impact employee productivity. The Microsoft Modern Workplace offers a suite of intuitive and user-friendly applications, such as Microsoft 365, designed to streamline workflows and empower your employees to work efficiently. From document creation and data analysis to email management and presentation design, your workforce will experience a significant boost in productivity.

Shadow IT Problems

Unsanctioned apps and unauthorized technology can lead to security risks and data breaches. The Microsoft Modern Workplace provides a centralized platform, ensuring that employees have access to the right tools and technology approved by your organization. Say goodbye to the chaos of shadow IT and embrace a secure and controlled environment that safeguards your valuable data.

Siloed Data Sources

When data is scattered across various systems, accessing and analyzing information becomes a challenge. The Microsoft Modern Workplace breaks down data silos by integrating applications and services, allowing seamless collaboration and data sharing. Empower your workforce with real-time insights and enable data-driven decision-making across your organization.

Frustrated Users or Customers

Delivering exceptional user experiences and customer satisfaction is crucial for any organization’s success. The Microsoft Modern Workplace equips your workforce with powerful tools like Microsoft Viva, designed to enhance employee engagement, well-being, and productivity. By prioritizing the needs of your users and customers, you can create a positive and impactful experience that drives loyalty and success.

Lack of Cross-Platform Service and Interoperability

In today’s digital landscape, seamless cross-platform service and interoperability are essential. The Microsoft Modern Workplace ensures compatibility across devices and platforms, allowing your employees to work anytime, anywhere, and on any device. Whether they’re using Windows, Mac, iOS, or Android, they can collaborate effortlessly and stay productive.

Overworked IT Teams

An overburdened IT department can hinder progress and innovation. The Microsoft Modern Workplace reduces the strain on your IT teams with simplified administration and management tools. With intelligent automation and centralized controls, you can free up valuable IT resources to focus on strategic initiatives that drive your organization forward.

Ready to Transform Your Workplace?

If any of these scenarios resonate with you, it’s time to embrace the Microsoft Modern Workplace. By adopting this transformative solution, you can overcome common workplace problems, foster collaboration, enhance productivity, and create a secure environment for your workforce. Embrace the future of work and propel your organization toward success.

Microsoft Modern Workplace Solutions

Microsoft’s Modern Workplace provides a holistic and all-encompassing approach to optimize workflows, foster seamless teamwork, and drive organizational success. It acts as a catalyst for enhanced efficiency, productivity, and innovation, equipping organizations with the essential resources to adapt, compete, and thrive in the rapidly shifting landscape of modern business. Let’s delve deeper into each of these areas:

Protecting personal and company data:

Microsoft Modern Workplace Solutions prioritize data security by implementing robust measures to safeguard personal and company information. This includes encryption techniques, access controls, and multi-factor authentication to prevent unauthorized access. Additionally, features such as data loss prevention (DLP) and information rights management (IRM) help protect sensitive data from accidental leaks or unauthorized sharing.

Architecting secure access, sharing, and storage of information and applications:

Microsoft Modern Workplace Solutions offer a robust architecture that governs how information and applications are accessed, shared, and stored. This involves implementing centralized identity and access management solutions, such as Azure Active Directory, to enable secure user authentication and control access to resources. Furthermore, features like SharePoint and OneDrive for Business provide secure storage and collaboration capabilities, ensuring that data is accessed and shared in a controlled and secure manner.

Hybrid meetings:

With the increasing prevalence of remote and hybrid work models, Microsoft Modern Workplace Solutions facilitate effective collaboration through hybrid meetings. This includes tools like Microsoft Teams, which combine video conferencing, chat, and file-sharing functionalities, enabling seamless communication and collaboration among team members, whether they are working in the office or remotely. Features such as screen sharing, virtual whiteboarding, and real-time co-authoring enhance the productivity and engagement of hybrid meetings.

By addressing these key areas, Microsoft Modern Workplace Solutions empower organizations to create a secure, compliant, and collaborative work environment that supports remote work, protects sensitive data, and enables efficient communication and productivity, regardless of physical location or device.

Microsoft Modern Workplace:
Transform Your Workforce

Embrace the power of modern workplace solutions to revolutionize your organization’s flexibility and enhance the employee experience. Discover the myriad ways these solutions can drive productivity, collaboration, and well-being within your workforce.

Remote Work Revolutionized

Experience the freedom of remote work with modern workplace solutions. Empower your employees to work from anywhere, on any device, fostering a flexible work-life balance and allowing your organization to attract and retain top talent.

Seamless Collaboration Tools

Break down geographical barriers and enable effective collaboration with modern workplace solutions. Leverage robust tools like Microsoft Teams, empowering your teams to work together efficiently, regardless of their physical location. Enhance communication, foster teamwork, and drive productivity across your entire organization.

Personalized for Employee Success

Unlock the potential of personalization in the workplace. Modern workplace solutions cater to individual needs, boosting employee satisfaction and engagement. Microsoft Viva Insights provides personalized insights into work habits and productivity, empowering employees to excel in their roles.

Promoting Employee Well-being

Prioritize the well-being of your workforce with modern workplace solutions. Microsoft Viva Topics equips employees with information and resources to support their well-being, while Microsoft Viva Learning provides access to training and development opportunities. Cultivate a healthy and engaged workforce, driving success and employee retention.

Flexibility, Collaboration, and Engagement Combined

By implementing Modern Workplace, you empower your employees to access the tools they need anytime, anywhere, fostering flexibility and work-life balance. Seamlessly collaborate and communicate across teams and departments, ensuring efficient workflows and cohesive teamwork. Connect your employees to the knowledge and resources they need, promoting engagement and growth within your organization.

Elevate your organization to new heights with modern workplace solutions. Attract top talent, unleash productivity, and cultivate a culture of well-being and collaboration. Transform your workplace today and thrive in the digital age.

Benefits of Microsoft Modern Workplace by Role

Unlock the unique benefits of Microsoft Modern Workplace tailored to different roles within your organization. Here’s how Microsoft Modern Workplace can empower individuals in various roles:

Employees:

Boost productivity by equipping employees with the tools to collaborate, communicate, and access information from anywhere. With seamless connectivity, employees can achieve work-life balance, leading to improved job satisfaction and increased engagement.

IT Administrators:

Streamline IT operations and maximize efficiency with advanced tools for device management, software deployment, and issue troubleshooting. Harness the power of Microsoft Endpoint Manager to manage user devices, Microsoft Intune for seamless software deployment, and Microsoft 365 Lighthouse for proactive problem resolution.

CEOs & Business Owners:

Drive business success by optimizing communication, collaboration, and productivity. Utilize Microsoft Teams as a unified communication platform for seamless internal and external interactions. Leverage Microsoft Viva Insights to track employee engagement and productivity, providing valuable insights for data-driven decision-making.

The future of Microsoft Modern Workplace with 365 Copilot

Microsoft’s Copilot is an impressive AI tool revolutionizing productivity and workflow efficiency in the modern workplace. By seamlessly integrating with Microsoft Word, PowerPoint, Excel, Outlook, Teams, and more, Copilot empowers professionals across industries to optimize their daily operations, reclaim precious time, and concentrate on strategic endeavors. With its advanced AI capabilities, Copilot is reshaping business operations, generating preliminary drafts for copywriters, streamlining data analysis, and automating workflows. Let’s delve deeper into how Copilot can enhance your team’s productivity and efficiency in your day-to-day tasks.

Efficient & Effective Content Creation:

Copilot unleashes your creativity within Microsoft 365 applications such as Word and PowerPoint, enabling you to produce exceptional content at an unprecedented speed. Collaborate side-by-side with Copilot to generate website copy, design captivating PowerPoint slide decks, and more, using natural language prompts and leveraging your company’s data. With Copilot as your creative partner, content creation becomes an effortless and seamless experience.

Better Team Collaboration:

Experience highly productive meetings within Microsoft Teams, fueled by Copilot’s intelligent capabilities. By transcribing meetings and extracting key information, Copilot ensures that every meeting is impactful. Even if you couldn’t attend, Copilot provides real-time recaps that capture convergent and divergent topics, action items, and relevant company content. Stay connected and contribute meaningfully to discussions, no matter where you are.

Microsoft Power Apps:

This low-code development platform can be used to create custom apps that enable businesses to track and manage sustainability-related data, such as energy consumption and waste reduction. These apps can help you to identify areas for improvement and take action to reduce your organization’s environmental impact

Supercharge Your Productivity:

Microsoft 365 Copilot empowers you and your organization to unlock new levels of productivity. From creating compelling content to streamlining collaboration, Copilot’s AI-driven capabilities provide unparalleled support. Experience the transformative potential of Copilot and elevate your work to unprecedented heights within the Modern Workplace.

Embrace the Future of Work:

Step into the future of work with Microsoft 365 Copilot and embrace the Modern Workplace of tomorrow. Seamlessly leverage the power of AI and large language models to redefine the way your organization operates.

Next Steps: Business + Solution Assessment

A business value and solution assessment using the Microsoft Catalyst IDEA framework is designed to assist your organization in achieving its desired business transformation. By working with a dedicated Avantiico consultant you can shift your organization from its current operational state to the future state you want and envision. This process begins with an IDEA and is broken into the following action-oriented steps:

Envisioning workshop:

Where Catalyst-trained Avantiico consultant will guide you through the process of identifying desired operational changes and co-creating an innovative business blueprint for your organization’s desired digital transformation.

Business Value Assessment (BVA):

This stage is guided by insights (blueprint) from the envisioning stage. Here you get to see the true benefits of your potential future state of operations. Your Avantiico Catalyst consultant will break down the quantifiable economic impact to be realized by your organization through the implementation of Dynamics 365 applications.

Solution Assessment:

This is a collaborative process where stakeholders are brought together to review the details of organizational objectives, current processes, and technology. Of course, your Avantiico Catalyst consultant will guide you through this process. The end result is “buy-in” across your organization and a custom-built strategic roadmap to guide your organization’s digital transformation from the current state to envisioned state.