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Creating a purchase agreement is new in Dynamics AX 2012 and replace the Blanket order functionality in prior versions.
While this blog is specific to Purchase agreements, similar functionality is available in the Sales and Marketing module for Sales agreements.
Purchase agreements are contractual obligations with a vendor to buy an agreed upon quantity or value of goods generally for a reduced price or discount. Delivery of the product does not need to be at the same time or on the same Purchase order. With Purchase agreements you can create purchase orders when needed (release orders), within the agreement validity period, until the contract is fulfilled.
Below are the steps to create a purchase agreement and related release orders (Purchase orders).
Note the below highlighted fields in the Purchase agreements header.
Figure 1: Create Purchase agreement header
Validity Period Effective and Expiration dates: Enter the valid delivery dates for the related released purchase orders.
Status: The default status of a Purchase agreement is ‘On hold’. Release orders (Purchase orders) cannot be created if an agreement is on hold.
The Status can be manually updated to ‘Effective’ when creating a new Purchase agreement, by editing the Purchase agreement header or when confirming the agreement.
Document title: Enter an optional free-text description of the agreement.
Default commitment: Select from one of four predefined commitments:
Purchase agreement classification: Select a classification for the agreement. Depending on the company specific values created, each classification can have different requirements for the agreement – such as enabling the entry of subcontractors on the agreements, enabling the entry of insurance policies and requiring direct invoicing and preventing the use of release orders.
Figure 2: Purchase agreement classifications setup form
Figure 3: Purchase agreement lines
Mark the ‘Mark agreement as effective’ checkbox to update Agreement header ‘Status’ field from ‘On hold’ to Effective.
Figure 4: Confirm purchase agreement dialog
At this point the purchase order does not yet exist as a purchase order.
Figure 5: Create release order
Figure 6: Purchase order is created for the quantities released
Repeat step 5 to create release orders for additional quanitities until the commitment is fulfilled.
Figure 7: Inquire on the Purchase agreement from the PO
Figure 8: Inquire on all release orders from the Purchase agreement
Figure 9: Purchase agreement lines→ General tab
View the total line quantities Remaining to be released, Released, Received and Invoiced.
Figure 10: Purchase agreement lines→ Fulfillment tab
Now that you know how to create Purchase agreements, Sales agreements can be created in a similar way in the Sales and marketing module.
For additional information on Purchase agreements see the below Microsoft Technet article: https://technet.microsoft.com/en-us/library/aa571142.aspx
HAVE A QUESTION ABOUT PURCHASE AGREEMENTS OR ANY OTHER FEATURE IN AX 2012? DROP US A LINE WITH THE FORM BELOW OR LET US KNOW WHAT YOU THINK ABOUT THE NEW PURCHASE AGREEMENTS FEATURE IN THE COMMENT SECTION!
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